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You can charge a fee on a per-transaction basis to generate revenue through your account for every transaction that is authorized or captured by a Merchant. You can apply a transaction fee to an individual Merchant account, or set up a fee that applies to a group of Merchants. This tutorial walks you through the steps to create a new transaction fee for a single Merchant or a group.

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Objective

Create a new fee that triggers when one of your Merchants performs a transaction.

Audience

  • Facilitators

  • Referrers

Environment

  • Portal (Sandbox)

  • Portal (Production)

Prerequisites

Prerequisites:

  • You must have a fully boarded Payrix account to perform any of the actions described in the use case guides.

  • Make sure you’re familiar with the following terms and information:

    • Fee Types: The different categories of fees that can be created and charged

    • Fee Structure: Overview of the basic layout for a fee configuration

      • Fee Schedules: Available time or event-based triggers used to initiate a fee charge

      • Fee Rules: Options to further refine the criteria of the fee schedule

      • Fee Modifiers: Options to redirect the fee collection flow and who will pay the fee

      • Fee Collection Process: Overview of how fee payments are collected and where they can be found

Warnings

Warning: Some transaction fee configurations can cause legal complications, so correctly configuring the fee is important. See the Fee Type Setup section at /wiki/spaces/~592821742/pages/23463591945 for more information.

Warning: Refer to each card brand and processor’s policies on transaction fees to ensure compliance.

Tips

Tip: If you’re unsure of how much to charge for a specific fee type, refer to the Visa and MasterCard card brand network guidelines.

Tip: Setting up a group fee is recommended. This way, any Merchants boarded to that group in the future will automatically incur the same transaction fee as soon as they begin processing payments.

Tip: Select REFUND in Step 3 (below) to trigger a fee when a refund transaction is processed. You can set up a refund trigger in addition to the authorization trigger.

Additional Resources

Note: Creating a transaction fee uses a two-part fee setup that involves the creation of multiple fees:

  1. Set up a flat rate fee for all credit card authorizations.

  2. Set up a percentage fee for credit card captures.

This model most closely resembles industry-standard payment processing fees: Flat Fee + % of the transaction total.

Set Up Transaction Fees

Set Up a Transaction Fee for a Group of Merchants

 Click here to set up a fee for a group of Merchants.

1. Open the Group Profile

  1. Click GROUPS in the left navigation panel to open the Groups page.

  2. Locate the group in the table and select any information in the table row to open the Group Profile page.

2. Add a Flat Rate Fee to All Credit Card Authorizations

  1. Click FEES in the list of tabs on the left-hand side of the page.

  2. Click ADD FEE in the upper-right corner of the page to open the Add Fee lightbox on the page.

  3. Click the When to Trigger the Fee drop-down menu and choose BOARD.

  4. Click the How Much is the Fee drop-down menu and then select ACTUAL.

  5. Enter the fee in the Amount field.

  6. (Optional) Click ADVANCED OPTIONS to open the Advanced section, where you can add a charging entity, collection information, or conditional rules for the fee.

  7. Click ADD to finish setup.

Result: The fee is now visible in the Group profile fees tab, and will trigger when a transaction authorization occurs using the alternative payment method.

Set Up a Transaction Fee for an Individual Merchant

 Click here to set up a fee for an individual Merchant.

1. Open the Merchant Profile

  1. Click MERCHANTS in the left navigation panel to open the Merchants page.

  2. Locate the Merchant in the table and select any information in the table row to open the Merchant Profile page.

2. Add a Flat Rate Fee to All Credit Card Authorizations

  1. Click FEES in the list of tabs on the left side of the page.

  2. Click ADD FEE in the upper-right corner of the page to open the Add Fee lightbox on the page.

  3. Click the When to Schedule Fee drop-down menu and choose AUTHORIZATION.

  4. Click the How Much is the Fee drop-down menu and then select ACTUAL.

  5. Enter the fee in the Amount field.

  6. (Optional) Click ADVANCED OPTIONS to open the Advanced section, where you can add a charging entity, collection information, or conditional rules for the fee.

  7. Click ADD to finish setup.

Result: The fee is now visible in the Merchant profile fees tab, and will trigger when a transaction authorization occurs using the alternative payment method.

3. Add a Percentage Fee to All Credit Card Captures

  1. If you have navigated away from the page, click FEES in the list of tabs on the left side of the Merchant Profile page.

  2. Click ADD FEE in the upper-right corner of the page to open the Add Fee lightbox on the page.

  3. Click the When to Schedule Fee drop-down menu and choose CAPTURE.

  4. Click the How Much is the Fee drop-down menu and then select PERCENTAGE.

  5. Enter the percentage value in the Amount field.

  6. (Optional) Click ADVANCED OPTIONS to open the Advanced section, where you can add a charging entity, collection information, or conditional rules for the fee.

  7. Click ADD to finish setup.

Result: The fee is now visible in the Merchant profile fees tab, and will trigger when a transaction capture occurs using the alternative payment method.

Next Steps

After adding the new fees, review the following use case guides for additional information on related topics:

Conclusion

After the fees are created, they will automatically trigger any time an associated Merchant performs a transaction authorization or capture.

References

Click the links or items below to access any of the following pages:

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