Group Profile (R)

This topic describes the following pages:

Group Profile
Automated Decisions
Billing Schedule

The Group Profile page displays information about a specific group associated with your profile. On this page, you can add or remove group members, control individual access levels, alter payment mechanisms, or access and edit other information related to the group.

Navigate to the Group Profile page by following the steps below:

Step 1: Click on Groups in the Management category in the left hand navigation panel.
Step 2: Click on any information in the row associated with the specific group in the Groups table to open the Group Profile.

Partial view of the Group Profile page showing the Group Profile Panel.

Group Profile Page Features

Group Profile Panel

The Groups Profile panel is located at the top of the Groups page and includes tabs on the left hand side of the panel. The tabs contain editable details about the group profile, fee settings, and other billing details. The following sections of this page cover descriptions of the contents of each of the tabs.

Profile Tab

The Profile tab contains an overview of the group, including the following editable information:

Profile Field Name	Description

Profile Field Name	Description
ID	The Payrix-generated ID associated with the group profile.
Created	The date that the group was created.
Created By	The Payrix-generated ID associated with the entity that created the group.
Date Modified	The date that the group profile was last modified.
Modifier	The Payrix-generated ID associated with the entity that last modified the group profile.
Name	The group profile name.
Description	An optional description of the group profile.

Profile Tab Actions

To edit Profile tab information, click the PENCIL icon in the top right hand corner of the page. Enter any edits, and save your changes by clicking the CHECKMARK icon, or discard your changes by clicking the X icon.

Fees Tab

The Fees tab displays a table of fees that are applied to group members and allows you to add or remove fees. The table displays the following information in the default view:

Fees Table Column Name	Description

Fees Table Column Name	Description
Name	The name of the fee.
Amount	The dollar amount of the fee.
Type	The type of fee: actual or percentage.
Repeat Every	Indicates how often the fee is charged.
Start	The date that the fee was first charged.
Owner	The name of the group owner.
Arrow Icon	Click on the grey triangle in any row to view additional details for a specific transaction, or click on the grey triangle in the table header to view additional details for all transactions.

Fees Tab Actions

The Fees tab supports the following actions: add a fee, remove a Fee, and access the Fees page.

To add a new fee, follow the steps below:

Step 1: Click ADD FEES to open an Add Fees lightbox in the page.
Step 2: Enter the required information in the lightbox fields.
Step 3: To add the fee to the group profile, click ADD FEE, or to cancel click CANCEL.

To remove a fee from the group profile, follow the steps below:

Step 1: Click the TRASHCAN icon on the right hand side of the row of the specific fee to open the Delete lightbox.
Step 2: Remove the fee by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

To access more information about an individual fee listed in the table, click on any information in a row to open the Fees page for that specific fee.

Fee Modifiers Tab

The Fee Modifiers tab displays a list of any fee modifiers applied to the group, and allows you to add a new fee modifier or remove existing fee modifiers. A fee modifier dictates to whom the fee applies and who is responsible for paying the fee. For example, if a facilitator charges a merchant $0.50 per transaction, and the Referrer offers to cover it, then the fee modifier redirects the fee from the merchant to the referrer.

The Fee Modifiers list includes the following information:

Fee Modifiers Column Name	Description

Fee Modifiers Column Name	Description
Type	The type of fee modifier: None Percentage Actual
Fee	The name of the fee.
Amount	The dollar amount of the fee.
From Entity ID	The Payrix-generated ID associated with entity that created the fee.

Fee Modifiers Tab Actions

The Fee Modifiers tab supports the following actions: add a fee modifier and remove a fee modifier.

To add a new fee modifier, follow the steps below:

Step 1: Click ADD FEE MODIFIERS to open the Fee Modifiers lightbox in the page.
Step 2: Enter the required information in the lightbox fields.
Step 3: To add the fee to the group profile, click ADD FEE MODIFIER, or to cancel click CANCEL.

To remove a fee modifier from the group profile, follow the steps below:

Step 1: Click the TRASHCAN icon on the right hand side of the row of the specific fee modifier to open the Delete lightbox.
Step 2: Remove the fee by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Reserves Tab

The Reserves tab contains a table of reserve funds available to the group, and allows you to add or remove a reserve. A reserve is a predetermined amount of a business’s revenue held in reserve in order to protect against unforeseen liabilities such as fraud or chargebacks. The reserves table contains the following information about group reserve funds:

Reserve Table Column Name	Description

Reserve Table Column Name	Description
Name	The name of the reserve.
Percent	The percent of the balance to reserve.
Release Every	The schedule for the reserve release.
Finish Date	The date of the last reserve release.
Status	The status of the reserve.

Reserve Tab Actions

The Reserve tab supports the following actions: add a new reserve and remove a reserve.

To add a new reserve, follow the steps below:

Step 1: Click ADD RESERVE to open the Add Reserve lightbox in the page.
Step 2: Enter the required information in the lightbox fields.
Step 3: To add the reserve to the group profile, click ADD RESERVE, or to cancel click CANCEL.

To remove a reserve from the group profile, follow the steps below:

Step 1: Click the TRASHCAN icon on the right hand side of the row of the specific reserve to open the Delete lightbox.
Step 2: Remove the reserve by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Withdrawal Flows Tab

The Withdrawal Flow tab contains information about withdrawal flows, a standard withdrawal schedule that is applied to all entities in your group. You can add or remove withdrawal flows from the group profile in this tab.

Note: For more information about creating group withdrawal flows, see How to Schedule a Payout Via Groups.

Existing withdrawal flows associated with the group profile are displayed in a table with the following information:

Withdrawal Flow Table Column Name	Description

Withdrawal Flow Table Column Name	Description
Type	The type of withdrawal payout schedule: Percentage Actual
Amount	The dollar amount or percentage of the merchant’s balance that will be sent to their bank account.
Repeat Every	The frequency of the withdrawal: Days Weeks Months Years
Trigger	The event that triggers the withdrawal flow.
Payout Login	The Payrix-generated login ID associated with the withdrawal. Note that by default the relevant Merchant’s Payrix Login ID is used.
Minimum	The minimum dollar amount in the Merchant’s available balance needed to trigger a payout. By default, the minimum payout amount is $10.00. If a Merchant’s available balance is below this amount, their Withdrawal will not trigger. You can update this field to an amount greater than $10.00.
Payout Inactive	Indicates whether the withdrawal schedule is active or inactive: None, Yes, or No.

Withdrawal Flow Tab Actions

The Withdrawal Flow tab supports the following actions: add a new withdrawal flow and remove a withdrawal flow.

To add a new withdrawal flow, follow the steps below:

Step 1: Click ADD WITHDRAWAL FLOW to open a lightbox in the page.
Step 2: Enter the required information in the lightbox fields.
Step 3: To add the withdrawal flow to the group profile, click ADD WITHDRAWAL FLOW, or to cancel click CANCEL.

To remove a withdrawal flow from the group profile, follow the steps below:

Step 1: Click the TRASHCAN icon on the right hand side of the row of the specific withdrawal flow to open a lightbox.
Step 2: Remove the withdrawal flow by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Profit Shares Tab

The Profit Shares tab displays a table of profit shares associated with the group profile, and allows you to add new profit shares to the group. Profit shares associated with the group profile give a portion of profits from specific transactions to individuals in the group. The Profit Shares table contains the following information:

Profit Shares Table Column Name	Description

Profit Shares Table Column Name	Description
ID	The Payrix-generated ID associated with the profit share.
Created	The date and time that the profit share was created.
Name	The name of the profit share, generated by the referrer.
Type	The type of profit share: Income, Expense, or Both.
Amount	The amount of the profit share, displayed as a percentage.

Profit Shares Actions

The Profit Shares tab supports the following action: add a new profit share, remove a profit share, and access the Profit Share page.

To add a new profit share, follow the steps below:

Step 1: Click ADD PROFIT SHARE to open a lightbox in the page.
Step 2: Enter the required information in the lightbox fields.
Step 3: To add the profit share to the group profile, click ADD PROFIT SHARE, or to cancel click CANCEL.

To remove a profit share from the group profile, follow the steps below:

Step 1: Click the three purple dots on the right hand side of the row of the specific profit share to open a lightbox.
Step 2: Remove the profit share by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

To access more information about a specific profit share listed in the table, click any information in the row to open the Profit Share page.

Decisions Tab

The Decisions tab contains a table of risk-related decisions that are triggered by a group member’s action, and allows you to add or remove decisions from the table. The table contains the following information:

Decisions Table Column Name	Description

Decisions Table Column Name

Description

Type

The type of decision:

Consumer Transaction Risk
Merchant Transaction Risk
Boarding
Refunds
Watchlists

Trigger

The event that triggers the decision.

Action

The action that is the result of the decision.

Decisions Tab Actions

The Decisions tab supports the following actions: add a new decision and remove a decision.

To add a new decision, follow the steps below:

Step 1: Click ADD DECISION to open a the Automated Decision page.
Step 2: Select any rules that will be applied to the group as part of the decision.
Step 3: Enter information related to the decision in the page fields.
Step 4: To add the decision to the group profile, click SAVE, or to cancel click the back button in your browser window.

To remove a decision from the group profile, follow the steps below:

Step 1: Click the three purple dots on the right hand side of the row of the specific decision to open a lightbox.
Step 2: Remove the decision by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Invoice Settings Tab

The Invoice Settings tab allows you to control invoices associated with all users in the group profile. To add invoice setting details to the group profile, click ADD INVOICE SETTINGS to edit the page. Enter the information in the required fields and save your changes by clicking the ADD INVOICE SETTINGS, or click CANCEL to discard changes.

Funding Parameters Tab

The Funding Parameters tab contains details of the funding parameters applied to the group as dictated by the referrer, and allows you to add new parameters to the group profile. Each established funding parameter is displayed in a table, which includes the following information:

Funding Parameters Table Column Name	Description

Funding Parameters Table Column Name	Description
Name	The name of the funding parameter.
Created	The date that the parameter was created.
Type	The type of funding parameter: Off Day Additional Delay Custom Batch Close Time Settlement Account Transfer Delay Settlement Account Transfer Enabled Settlement Account Transfer Float Settlement Account Transfer Maximum Settlement Account Transfer Minimum Settlement Account Transfer Percent
Value	The funding parameter value as a dollar amount.
Payment Methods	The payment method(s) associated with the funding parameter: AMEX Visa Master Card Diners Discover Paypal Debit Personal Checking Personal Savings Business Checking Business Savings Gift Card

Funding Parameters Tab

The Funding Parameters tab supports the following actions: add a funding parameter and remove a funding parameter.

To add a new funding parameter, follow the steps below:

Step 1: Click ADD FUNDING PARAMETER to open a lightbox in the page.
Step 2: Enter the requested information in the fields.
Step 3: To add the funding parameter to the group profile, click SAVE, or to cancel click CANCEL.

To remove a funding parameter from the group profile, follow the steps below:

Step 1: Click the three purple dots on the right hand side of the row of the specific funding parameter to open a lightbox.
Step 2: Remove the parameter by clicking DELETE in the lightbox, or cancel by clicking outside the lightbox on the Group Profile page.

Billing Schedules Tab

The Billing Schedules tab contains information about subscription payments and other regularly scheduled statement billing associated with the group profile, and allows you to add or remove billing schedules. The Billing Schedules table displays the following information:

Billing Schedules Table Column Name	Description

Billing Schedules Table Column Name	Description
ID	The Payrix-generated ID associated with the billing schedule.
Schedule	The billing frequency.
Description	A description of the billing schedule entered by the referrer.
Created	The date that the billing schedule was created.

Billing Schedules Tab

The Billing Schedules tab supports the following actions: add a new billing schedule, remove a billing schedule, and access the Billing Schedule page.

To add a new billing schedule, follow the steps below:

Step 1: Click ADD BILLING SCHEDULES to open a lightbox in the page.
Step 2: Enter the requested information in the fields.
Step 3: To add the billing schedule to the group profile, click SAVE, or to cancel click CANCEL.

To remove a billing schedule from the group profile, follow the steps below:

Step 1: Click the TRASHCAN on the right hand side of the row of the specific billing schedule to open a lightbox.
Step 2: Remove the billing schedule by clicking DELETE in the lightbox, or cancel by clicking CANCEL.

To access more information on a billing scheduled listed in the tab, click any information in the row to open the Billing Schedule page.

Payment Methods Tab

The Payment Methods tab allows you to add or remove specific types of payment methods from all members of the group profile. Select the payment method from the list of payment types, and click ADD to register all group members. To remove a payment method from the group, click the TRASHCAN on the right hand side of the payment method, and click DELETE in the lightbox.

Members Section

The Members section is located below the Profile Box on the group profile page. To add a new member, follow the steps below:

Step 1: Click ADD MEMBERS in the top left hand corner of the section to open a lightbox in the page.
Step 2: Type the entity’s name in the search box, or click SHOW MORE to display a list of available entities.
Step 3: To save the new member to the group profile, click SAVE, or go back to the previous page without adding a new member by clicking CANCEL.

The table in the Add Members section displays all entities who are members of the group, and includes the following information:

Group Profile Members Table Column Name	Description

Group Profile Members Table Column Name	Description
Entity ID	The Payrix-generated ID associated with the group member entity.
Company	The company associated with the entity ID.
Email	The contact email for the entity.
Status	The entity’s status: Active or Inactive.
Created	The date that the entity’s profile was created.
Date Added to Group	The date that the entity was added to the group.

Members Section Actions

The Members Section supports the following actions: search and download.

To search for a specific group member, enter their identifying information into the search bar located in the top right hand corner of the section.
To download a list of existing group members, click either .CSV or .XLS in the top right hand corner of the section.

Customize Your Group Profile Fees Tab Table

You can customize your view using the options found at the top of the table. View the Table Search and Sort Instructions for instructions on customizing, sorting, or searching tables.

Expand the section below to view a complete list of the data that you can display on the Fees Tab table:

Fee Data

ID
Date Created
Created by
Date Modified
Modified By
For Entity ID
Schedule Factor
End Description
Collection
Collection Factor
Collection Offset
Currency
Status

Entity Data

Entity ID
Login ID
Parameters ID
Type
Address
City
State
Zip
Country
Phone
Fax
Email
Website
EIN
Currency
Status
Custom

Automated Decisions (R)

The Automated Decisions page displays the parameters of a work flow that is automatically triggered and applies to all members of a specific group of merchants or other entities associated with your referrer account.

Navigate to the Automated Decisions page by following the steps below:

Step 1: Click on Groups, found in the Management category in the left hand navigation panel.
Step 2: Click on the specific group name to open the Group Profile page.
Step 3: Click on the Decisions tab located in the left hand tabs panel on the Group Profile page.
Step 4: Click ADD DECISION to open the Automated Decisions page.

Partial view of the Automated Decisions page, including the Add a Rule section and the Active Rules section.

Automated Decisions Features

Add a Rule

The Add a Rule section allows you to add a new rule that will apply to all entities in a group profile. To add a new rule, follow the steps below:

Step 1: Click ADD RULE in the top left hand corner of the section.
Step 2: Two drop down menus will open in the page. From the left hand side drop down menu, select the Rule Type from the following choices:
- Consumer Transaction Risk
- Merchant Transaction Risk
- Boarding
- Refunds
- Watchlist
Step 3: The right hand side drop down menu will repopulate with specific rules related to the rule type that you selected in Step 2. Choose the specific rule that will be applied.
Step 4: A new section will open in the page. Enter the requested information related to the specific rule that you chose in Step 3.
Step 5: To save the new rule and apply it to group members, click SAVE in the top right hand corner of the section. If you want to discard the new rule, click CANCEL in the top left hand corner of the page.

Active Rules

The Active Rules section contains lists of rules applied to your group. Select a rule from the lists to view or make changes. The section is divided by the type of rule, and includes the following subsections:

Consumer Transaction Risk
Merchant Transaction Risk
Boarding
Refunds

Billing Schedule (R)

The Billing Schedule page contains editable information about a specific subscription payment or other recurring billing event that occurs for all merchants or other entities that are part of a specific group.

Navigate to the Billing Schedule page by following the steps below:

Step 1: Click on Groups, found in the Management category in the left hand navigation panel.
Step 2: Click on a specific group name to open the Group Profile page.
Step 3: Click on the Billing Schedules tab located in the left hand tabs panel on the Group Profile page.
Step 4: Click on any information in a billing schedule listed in the tab to open the Billing Schedule page.

Partial view of the Billing Schedule page, including the Billing Schedule Information Banner, the Billing Schedule Details section, and the Add Event Button.

Billing Schedule Features

Billing Schedule Information Banner

The top of the page displays the Billing Schedule Information Banner, showing the Amount Due and Last Statement dollar amounts. Click on any information in the banner to access the Billing Entries page.

Billing Schedule Details

The Billing Schedule Details section contains the following editable information describing a specific recurring billing even

t:

Billing Schedule Details Field Name	Description

Billing Schedule Details Field Name	Description
ID	The Payrix-generated ID associated with the recurring billing event.
Created	The date that the billing schedule was created.
Entity	The entity that created the billing schedule.
Start	The start date of the billing schedule.
Finish	The date that the billing schedule will end.
Description	A description of the billing schedule entered by the referrer.
Schedule	The time length from start date to end date for the billing schedule.
Interval	How frequently the scheduled billing event appears on your billing statement.
Collection Factor	How often the billing schedule occurs: Daily Weekly Monthly Annually
Collection Offset	A set interval of time in which bill collection may be delayed or initiated early.
Collection Include Current	Indicates whether the billing schedule will collect during the current billing cycle.
Status	The status of the billing schedule: Active or Inactive.

To edit any information in the Billing Schedule Details section, click the PENCIL icon in the top right hand corner of the page. Edit any information on the page, and save your changes by clicking the CHECKMARK, or discard your changes and return to the previous page by clicking the X.

Add Event Schedule

To add an event schedule to the billing schedule, click ADD EVENT SCHEDULE in the top right hand corner of the page. Enter your information into the lightbox that appears in the page, and click SAVE to save the event schedule, or click CANCEL to discard your changes and return to the Billing Schedule page.

Billing Entries (R)

The Billing Entries page contains information about billing events that occur as part of a billing schedule or regularly scheduled payments associated with a group of merchants or other entities.

Navigate to the Billing Entries page by following the steps below:

Step 1: Click on Groups, found in the Management category in the left hand navigation panel.
Step 2: Click on a specific group name to open the Group Profile page.
Step 3: Click on the Billing Schedules tab located in the left hand tabs panel on the Group Profile page.
Step 4: Click on any information in a billing schedule listed in the tab to open the Billing Schedule page.
Step 5: Click on any information in the Billing Schedule Information Banner to open the Billing Entries page.

View of the Billing Entries page, including the Statement Information Panel and the Billing Entries History Table.

Billing Entries Features

Related Pages:

Click the links in the Group Profile page to access any of the following pages: